This prompt reads through a single document (.docx, .pdf, etc.) and returns logical errors that may make a document appear as though it wasn’t proofread.
For example, this prompt will detail…
- Inconsistently formatted dates (Jan 1 2025 vs 1/5/2025)
- What terms were defined but never used within the document after the definition
- If there are any attachments or addendums that are mentioned but not included
- Circular references
- And more
Should I modify this prompt in any way?
This prompt was made with lawyers in mind, so if you’re a student or a professional from another industry, you may want to remove “Table One: Defined Term Analysis”. Additionally, you may want to determine the fix yourself, instead of having the AI suggest a correction for you. To do that, simply remove #4 in the very last list of the prompt.
Prompt
Please perform a comprehensive document integrity analysis on the provided document(s), focusing on technical accuracy rather than substantive content. Create separate tables for each category of issues. In all of your tables, include a column for citations, where you should include citations for every missed reference, issue, etc.
TABLE ONE:
1. Defined Terms Analysis
- Terms defined but never used
- Terms used but never defined
- Inconsistently capitalized defined terms
- Misspelled defined terms
- Terms defined multiple times with different definitions
- Terms defined in wrong location (e.g., body instead of definitions section)
- Circular definitions
- Incorrect alphabetical ordering (if applicable)
TABLE TWO:
2. Cross-Reference Check
- Invalid section references
- Incorrect section numbering
- Missing cross-references
- Circular references
- References to non-existent sections
- Inconsistent section naming conventions
- Exhibit/Schedule references that don't match actual attachments
TABLE THREE:
3. Formatting Consistency
- Inconsistent numbering formats
- Irregular indentation
- Inconsistent font usage
- Irregular spacing
- Bullet point/list inconsistencies
- Header/footer irregularities
- Paragraph numbering issues
TABLE FOUR:
4. Punctuation and Style
- Inconsistent oxford comma usage
- Mismatched parentheses/brackets
- Inconsistent quotation marks
- Irregular use of numerals vs. spelled numbers
- Inconsistent date formats
- Currency notation inconsistencies
TABLE FIVE:
5. Document Structure
- Missing table of contents entries
- Incorrect page numbering
- Broken internal links
- Missing referenced attachments
- Inconsistent exhibit/schedule labeling
- Irregular paragraph breaks
Remember, for each issue found, please provide:
1. Location (page/section/paragraph)
2. Current text, exactly as found in the document
3. Nature of the issue
4. Suggested correction
5. Priority level (High/Medium/Low)
Please present findings in order of location. It's very important that you include all issues, and it is better to be over-inclusive than to miss details.